Privacy Policy

Data Protection Statement for Rolf Janssen GmbH

A. Preface

We, Rolf Janssen GmbH, are happy about your interest in our website and our offers on it.

Protection of your personal data (hereinafter briefly: "Data") is a very great and important matter for us. Therefore, we want to let you know through this data protection statement when we store which data and how we use them. We have taken technical and organisational measures to ensure that the statutory provisions on data protection are observed both by us and by external service providers. Observation of the applicable data protection law is subject to continuous review by our data protection officer. Below, we will explain to you how we ensure compliance with data protection.

Generally, the basis for storage and use of your data is your consent or a legal permission. What we do with your data depends on this.

We refer to the "GDPR" below. This is used here in short for the EU General Data Protection Regulation.

The following information serves to transparently meet the information obligations in areas in which Rolf Janssen GmbH collects, processes or uses personal data as controller.

We also inform you about the more detailed circumstances of collection of personal data in accordance with sect. 13 and 14 GDPR.

The information is provided below structured in the form of

General information, independently of which target group you as data subject belong to (item B).
Information on use of our website (item C).
Information that is provided for specific target groups (item D). You will find a dedicated section there for each target group.
Information on the topicality of our data protection statement (item E).

B. General information

1. Name and contact details of the controller for processing and operational data protection officer

This data protection information applies to data processing by: Rolf Janssen GmbH

Controller: Rolf Janssen GmbH, Emsstraße 4 (B 72), D-26603 Aurich

Email: info@rolf-janssen.de

Phone +49 (0)4941 174-0

Fax: +49 (0)4941 174-207

The operational data protection officer of Rolf Janssen GmbH can be reached under the address Rolf Janssen GmbH, Data Protection Officer, Emsstraße 4 (B 72), D-26603 Aurich or under the email address datenschutzbeauftragter@rolf-janssen.de.

You can send any questions or remarks on this data protection statement or generally concerning data protection to the above email address as well.

2. Passing on of data

Your personal data will not be transferred to any third parties for any other than the purposes listed below.

We shall only pass on your personal data to third parties if:

you have explicitly consented to this pursuant to sect. 6 para. 1 s. 1 lit. a) GDPR,
disclosure is required due to statutory obligations pursuant to sect. 6 para. 1 s. 1 lit. c) GDPR
this is legitimate by law and required according to sect. 6 para. 1 s. 1 lit. b) GDPR for processing contractual relationships with you and
disclosure is required under sect. 6 para. 1 s. 1 lit. f) GDPR to preserve the legitimate interests of the controller or a third party, provided that there is no reason to assume that you have an overriding protection-worthy interest in your data not being passed on.

This may be the case, for example, if we need to pass on your data to any technical service providers supporting us (e.g. website hosting, support, quality assurance or mailing service), which we have, of course, carefully selected and with whom we have conclude a written agreement on processing, for provision of this website and for the above purpose.

These service providers are bound to our instructions and regularly inspected by us.

3. Rights of data subjects

You have the right:

to demand information in accordance with sect. 15 GDPR regarding processing of your personal data by us. In particular, you may request information on the processing purposes, category of personal data, categories of recipients to whom your data have been or are disclosed, the planned storage duration, the existence of a right to correction, erasure, restriction of processing or objection, existence of a right to complaint, origin of your data if they were not collected at our site, and the existence of automated decision-making, including profiling and any indicative information on its details;
in accordance with sect. 16 GDPR, demand rectification of any inaccurate personal data stored by us or completion of these without undue delay;
in accordance with sect. 17 GDPR, demand erasure of your personal data stored by us as far as processing is not required in order to exercise the right to freedom of expression and information, to comply with a legal obligation, for reasons of public interest or for assertion, exercise or defence of legal claims;
in accordance with sect. 18 GDPR, demand restriction of processing of your personal data as far as the accuracy of the data is disputed by you, processing is not legitimate, but you decline erasure and we no longer require the personal data, but you still require them to assert, exercise or defend legal claims or you have objected to processing in accordance with sect. 21 GDPR;
in accordance with sect. 20 GDPR, demand to receive your personal data that you have provided to us in a structured, common and machine-readable format or to demand transfer to another controller;
in accordance with sect. 7 para. 3 GDPR, to revoke your consent once given to us towards us at any time. This has the consequence that we may no longer continue the processing activities that were based on this consent in future and
in accordance with sect. 77 GDPR, file a complaint with a supervisory authority. Usually, you may contact the supervisory authority at your common place of residence or work place or our registered office for this.

For the purpose of exercising these rights, contact datenschutzbeauftragter@rolf-janssen.de if necessary.

Information on how to use your right to complain to the competent supervisory authority, can be found on the following websites: www.datenschutz-wiki.de or www.lfd.niedersachsen.de.

The supervisory authority competent for Rolf Janssen GmbH is:

The state officer for data protection in Lower Saxony

Prinzenstraße 5

D-30159 Hanover

Phone: +49 511 120-4500

Telefax: +49 511 120-4599

Email: poststelle@lfd.niedersachsen.de

4. Right to object

If your personal data are processed based on legitimate interests in accordance with sect. 6 para. 1 s. 1 lit. f) GDPR, you have the right to object to processing of your personal data in accordance with sect. 21 GDPR as far as there are grounds for this that result from your special situation or the objection is targeted against direct marketing. In the latter case, you have a general right to object that will be implemented by us without any indication of a specific situation.

If you want to exercise your withdrawal right or right to object, simply send an email to widerspruch@rolf-janssen.de.

5. Data security

We also use technical and organisational security measures in order to protect arising and collected personal data, in particular in order to protect them from accidental or malicious manipulation, loss, destruction or attack by unauthorised persons. Our security measures will be improved continually according to the technological developments.

Our measures are continually adjusted to the state of the art. Nevertheless, please note that data protection cannot be comprehensively ensured for transmission of data thorough the internet according the current state of the art. Other users of the internet may be technically able to manipulate network security without authorisation and to control the exchange of messages.

6. Further information

Automated decision-making, including profiling, is currently not performed.

Where Rolf Janssen GmbH intends to further process the personal data for any purpose other than that for which the personal data were collected, Rolf Janssen GmbH shall provide the data subject with information on that other purpose and with any other relevant further information prior to that further processing. If the other purpose is agreed along with the previous purposes that were permitted, or if any legitimate interests of Rolf Janssen GmbH are overriding, separate information is not required. This change of the purpose can be objected to at any time. For this, you may contact widerspruch@rolf-janssen.de.

C. Information concerning use of our website

1. Collection and recording of personal data as well as the type and purpose of their use

When calling our website www.rolf-janssen.de, the browser used on your end device will automatically send information to the server of our website. This information is temporarily stored in a log file. The following information is recorded without any action on your end and stored until automatic erasure:

Internet protocol address of the requesting computer,
Date and time of the access,
Name and URL of the called file,
Website from which the access takes place (referrer URL),
Browser used and, if applicable, the operating system of your computer and the name of your access provider.

The personal data named are processed by us for the following purposes:

Ensuring smooth establishment of the website's connection,
Ensuring comfortable use of our website,
Evaluation of system security and stability, as well as
other administrative purposes.

The legal basis for processing activities shall be sect. 6 para. 1 s. 1 lit. f) GDPR. Our legitimate interests follow from the purposes listed for data collection above. In no case shall we use any collected personal data for the purpose of drawing conclusions about your person.

Furthermore, we use cookies and analysis services when you visit our website. More detailed explanations on this can be found in items C 2 and C 3 of this data protection statement.

2. Cookies

Use of cookies

We use cookies on our site. These are small files that your browser will create automatically and that are stored on your end device (laptop, tablet, Smartphone or similar) when you visit our site. Cookies do not cause any damage to your end device, contain no viruses, Trojans or other harmful software.

The cookie is used to store information that results from the respective context of the specifically used end device. However, this shall not mean that we directly gain knowledge of your identity this way.

Use of cookies serves to make use of our offer more pleasant for you. We use session cookies in order to recognise that you have visited individual pages of our website before. They will be deleted automatically after you leave our site.

Furthermore, we also use temporary cookies to optimise user friendliness, which are stored on your end device for a certain specified period. When you visit our site again in order to use our services, it will be automatically recognised that you have visited us before and which input and settings you have made so that you will not have to enter them again.

On the other hand, we use cookies in order to statistically record use of our website and to evaluate it for the purpose to optimise our offer to you (see item C 3). These cookies enable us to recognise that you have visited us before if you visit our site again. These cookies will be deleted automatically after a respective defined time.

The personal data processed by cookies are required for the purpose of maintaining our legitimate interests and those of third parties according to sect. 6 para. 1 s. 1 lit. f) GDPR.

Deactivation of cookies

Most browsers accept cookies automatically. You may, however, configure your browser so that no cookies will be stored on your computer or that you will always be informed before a new cookie is set up. Complete deactivation of cookies may, however, render you unable to use all functions of our website.

3. Use of analysis tools

It is important to us that our websites are designed as optimally as possible, and thereby made attractive for our visitors. For this, it is necessary that we know how our visitors perceive their individual parts.

The tracking measures listed below and used by us are performed based on sect. 6 para. 1 s. 1 lit. f) GDPR. With the tracking measures used, we want to ensure demand-oriented design and continuous optimisation of our website. On the other hand, we use tracking measures in order to statistically record use of our website and to evaluate it for the purpose of optimising our offer to you. These interests are to be viewed as justified within the meaning of the above rule.

The respective purposes of the processing activities and data categories can be taken from the corresponding tracking tool.

a) Google Analytics

For the purpose of demand-oriented design and continuous optimisation of our pages, we use Google Analytics, a web analysis service of Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter: "Google"). In this context, pseudonymised user profiles are compiled and cookies are used (see item C 2). The information generated by the cookie regarding your use of this website, such as

browser type/version,
operating system used,
referrer URL (the website visited before),
host name of the accessing computer (internet protocol address),
time of the server query,

will usually be transferred to a server of Google in the USA and stored there. The information is used in order to evaluate use of the website in order to compile reports on the website activities and in order to provide further services connected to use of the website and use of the internet for the purpose of market research and demand-oriented design of these internet websites. This information may also be transferred to third parties if this is required by law or as far as third parties process these personal data based on a contract.

In no case will your internet protocol address be combined with any other personal data of Google. The internet protocol addresses are rendered anonymous so that they cannot be assigned (IP masking).

You may prevent installation of the cookies by making the corresponding settings in your browser software; however, note that you may be unable to fully use all functions of the website in such a case.

You may furthermore prevent recording of the data generated by the cookie and referring to your use of the website (incl. your internet protocol address) and processing of these personal data by Google by downloading and installing a browser add-on (https://tools.google.com/dlpage/gaoptout?hl=de).

As an alternative to the browser add-on, in particular for browsers on mobile end devices, you can prevent recording by Google Analytics by clicking this link. An opt-out cookie is set that will prevent the future recording of your personal data when visiting this website. The opt-out cookie will only be valid for this browser and only for our website; it is stored on your device. If you delete the cookies in this browser, you need to set the opt-out cookie again.

For more information on data protection related to Google Analytics, see the Google Analytics help (https://support.google.com/analytics/answer/6004245?hl=de).

4. Withdrawal and objection right

Please note that you may withdraw any consent given to us under data protection law at any time, effective for the future.

If you want to exercise your withdrawal right or right to object, simply send an email to @rolf-janssen.de.

5. Social media plug-ins

We currently use no Social-Media plug-ins.

D. Information for certain target groups

Applicants

If you apply to work for us, we will process or use your data for processing of the application, review for suitability and for contacting you.

The respective legal basis for processing results from various applications of sect. 6 GDPR:

Execution of (also) pre-contractual measures that are taken upon the request of the data subject (sect. 6 para. 1 lit. b) GDPR).
The data subject gives his or her free consent. This is done by making a corresponding declaration of consent (sect. 6 para. 1 lit. a) GDPR).

Rolf Janssen GmbH observes the requirements of data avoidance and data economy with reference to the intended purposes of processing, under observation of the interest of the data subjects to be protected.

Applicants of Rolf Janssen GmbH and their common and necessary information for the application proceedings are affected by the processing activities.

The data may generally be shared with all employees who are charged with meeting the above purpose-specific task in-house. In case of payment transactions, banks will receive the required information (external contractors as sub-contractors within the meaning of sect. 28 GDPR). Usually, access to personal data is not the purpose of the order here, but cannot be excluded.

Data transmissions to third countries can only take place within the context of communication required to perform the application proceedings, and in case of other derogations explicitly intended for by the BDSG, new version, and the GDPR.

If used abroad, suitable safeguards (standard data protection clauses) will be applied.

If Rolf Janssen GmbH directly charges subcontractors in case of processing, its safeguards will be ensured by data-protection contracts. The corresponding controls will take place at regular intervals. Upon request, further information can be collected by contacting Rolf Janssen GmbH.

Concerning the storage duration or regular time limits for erasure of the data, the legislator has passed diverse storage obligations and time limits. After the end of these time limits, the corresponding data will be routinely deleted if they are no longer required for performing the contract. Thus, the data under commercial law or with financial effect from a completed business year will be deleted after another ten years according to the legal provisions, provided that no longer storage time limits are stipulated or required due to legitimate reasons. Shorter erasure time limits are used in special areas (e.g. in the personnel administration area, such as rejected applications or warnings). If data are not affected by this, they will be deleted if the purposes for which they were stored are lost.

2. Business contacts with Rolf Janssen GmbH

As far as you enter into any business contacts with us or as far as any such contacts exists, we will process or use your data for maintaining contact (also for the purpose of contacting you for business purposes), for processing, for procurement purposes and for social commitments.

The respective legal basis for processing results from different applications of sect. 6 GDPR. Various legal bases are imaginable, depending on the phase of our contact:

Execution of (also) pre-contractual measures that are taken upon the request of the data subject (sect. 6 para. 1 lit. b) GDPR).
The data subject gives his or her free consent. This is done by giving a corresponding declaration of consent (sect. 6 para. 1 lit. a) GDPR).
Processing is required to meet contractually concluded obligations and to preserve legitimate interests of Rolf Janssen GmbH (sect. 6 para. 1 lit. b) and lit. f) GDPR).

The processing activities apply to business contacts of Rolf Janssen GmbH, e.g. contacts of customer, suppliers, service providers, partners. Common and necessary information usually are the corresponding contact details (name, first name, form of address, company association, department if applicable, phone no., email address).

The data may generally be shared with all employees who are charged with meeting the above purpose-specific task in-house. In case of payment transactions, banks will receive the required information. External contractors as subcontractors within the meaning of sect. 28 GDPR are, e.g., transport companies and IT service provides. Transmissions take place in order to process our contract with you (sect. 6 para. 1 lit. f) GDPR).

Data transmissions to third countries may result within the context of contract performance (sect. 6 para. 1 lit. b) GDPR) and from legitimate interest (sect. 6 para. 1 lit. f) GDPR), as well as any other exceptions explicitly stipulated in the BDSG or the GDPR. If used abroad, suitable safeguards (standard data protection clauses) will be applied.

3. Visitors and guests

If you visit us or are our guest, it is possible that we will collect, process or use your data for the purposes of operating and occupational safety.

The respective legal basis for processing results from different applications of sect. 6 GDPR. Different legal bases may be used for collection of the data:

The data subject gives his or her free consent. This is done by giving the corresponding consent (sect. 6 para. 1 lit. a) GDPR.
Preservation of a legitimate interest of Rolf Janssen GmbH sect. 6 para. 1 lit. f) GDPR.

Visitors and guests of Rolf Janssen GmbH are data subjects of the processing activities. Common and necessary information usually are the corresponding contact details (name, first name, form of address, company association, department if applicable, phone no., email address). Common and necessary information of the contacts (name, first name, form of address, company association, department if applicable, phone no., email address, car license plate).

The data may generally be shared with all employees who are charged with meeting the above purpose-specific task in-house.

Transmission to third countries will not take place for this purpose.

The data will be deleted after a storage period of 30 days.

E. Topicality and changes of this data protection statement

This data privacy statement is currently valid as of May 2018.

Further development of our website and offers through it or changed statutory or authority specifications may require changes to this data privacy statement. You may call and print the respective current data privacy statement at any time on the website at www.rolf-janssen.de/service/datenschutz.html.

PRIVACY POLICY

Rolf Janssen GmbH will undertake all economically feasible and technically and organisationally possible precautions to effectively protect your right to use this website anonymously.

PERSONAL DATA

Personal data will only be collected, used and forwarded within the scope of legal provisions and if provided voluntarily by the user. All data will only be used for the defined purpose they were provided for.

We would like to point out that the transfer of data on the internet (e.g. during communication by e-mail) may have security gaps. It is not possible to protect such data completely against access by third parties.

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